Data Submission Tools
Resources for Preparing and Using Cal-PASS Data
Files should be prepared in accordance with the data submission format requirements outlined in the Data Element Dictionary and validated using the Cal-PASS Data Validation Program. The validation program checks the content of each field, assigns the secondary keys and encrypts the student identifier. Data will not load to the Cal-PASS server without validation.
Cal-PASS Data Element Dictionary (DED)
The DED lists the data fields and definitions that are in the downloaded dataset. Downloaded files are in a comma delimited format by academic year.
Cal-PASS Validation Program
This program will check the values and format of your data file and will generate the derived keys and encrypt the student id's. In order to submit data through the web application, this program must be run.
Cal-PASS User's Guide
Instructions for the validation, submission and download of Cal-PASS data.
Cal-PASS Instructional Videos
Instructional videos for how to use the validation program, data submission are
located below.